Turn Meeting Notes into an Action List | Follow-Along Exercise

Das entsteht

A text deliverable that fits the task, a fact-check sheet and a reusable prompt.

Das brauchen Sie

• A chat, image or video tool suited to the task (PromptKite does not provide model credits)
• Your own input materials and a folder for saving results

Schritte

1. Define the inputs for this exercise

   The demo inputs for this exercise are: Notes: Fictional meeting: Lin will deliver the first poster draft by Wednesday; Zhou will check the mobile layout on Thursday; pricing is not yet decided and will be provided by the shop owner; the next meeting on Friday will discuss feedback, and the ad budget will not be decided this time; Goal: confirm next week's actions. First confirm whether these conditions fit your situation; replace “paste your material” in the example with real material. Write the goal as a deliverable you can check against.

2. Run it once for your scenario

   Replace the placeholder material in the example with real material you can provide, then give the complete prompt to a chat tool. Redact personal or business information as needed first; if the model asks about missing facts, supply the material rather than asking it to make things up. Focus of this task: separate decisions already made, open questions and action items.

3. Check against the criteria and revise

   Check the output against the input: “Check decisions, owners and dates against the original notes.” Tag each conclusion with its supporting material; move anything unsupported to a “to be confirmed” section. Pick one wording or structural problem to fix and compare the old and new versions, rather than just asking for it to be “more professional.”

4. Save and review

   Save the final result, the prompt, the source of your input material and one reason for a change. Name files with the date plus the task name; save reusable versions to your PromptKite Prompt Pocket. Next time, change one condition and try again, noting whether the result still holds.

Häufige Fehler

• The input is still placeholder text, so the output looks empty — Replace placeholders such as “paste your material” in the example with real material; state clearly that missing facts are unknown instead of asking the model to fill them in.
• The result doesn't meet the standard for this scenario — Check the output against the input: “Check decisions, owners and dates against the original notes.” Tag each conclusion with its supporting material; move anything unsupported to a “to be confirmed” section. Pick one wording or structural problem to fix and compare the old and new versions, rather than just asking for it to be “more professional.”

Übungsvorlage

Based only on the following notes, write a meeting summary focused on confirming next week's actions: “{subject}” Separate decisions already made, open questions and action items. Present action items in four columns: task, owner, deadline and dependencies; mark any owner or date not mentioned in the original as “to be confirmed” instead of assigning one yourself. Keep key disagreements, and don't write suggestions as decisions. Finally, list three questions that need follow-up confirmation, and give a short message that can be sent to attendees to verify. Don't add data or conclusions that aren't in the original.